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Considerations for Your Data Backup Plan

Your data is your businesses biggest asset. What would happen to your business if all of your data was compromised and lost, either partially or completely? Would you be able to recover from this kind of data loss? Having a backup plan is the first step in protecting this valuable asset. You can save yourself time, money, and stress by starting a plan and sticking to that plan. The following are the basic things to consider when developing a data backup plan. Audit your data for requirements When you only have one shared drive, or you only need a single copy of a shared folder, backups are not too involved and are pretty simple to plan for and run. However, once you start adding mail servers, databases, separate servers, different directories, and have different retention periods or archival purposes, backups can start to get more complicated and what’s needed to perform those backups becomes more complicated as well. Performing an audit of your data and requirements can give you a clearer picture of your backups and what to include in your backup plan. When performing your audit, make sure to inventory all the servers that need to be backed up, what function each server holds, as an example if it’s a database server, a mail server, a file server, etc., and how far you need to go back to retrieve data before it’s no longer needed.  Once this is determined you can find software or a service provider that will adhere to these requirements. What will you backup to? With faster Internet speeds and with storage becoming so inexpensive,...

The Costs of Email Mistakes

While often understandable, user error is most commonly the root reason for the majority of IT problems. While not necessarily not only creating technical issues, users making mistakes can cause problems for IT to secure other systems. Something as simple as sending an email to the wrong email address, or replying to all on an email containing confidential information can cause catastrophic problems that cause IT to react quickly to attempt to reverse mistakes. These types of mistakes are often very costly if not caught in time as it allows secured information to quickly become public information that can be used for malicious intent. These issues can also cause compliance issues for some organizations. Examples of Email Mistakes College Accidentally Sends Thousands of Student Records to the Wrong Email Address In 2014 a California community college employee accidentally sent thousands of student records to the wrong email address. What happened is that an employee of the community college was to send these records out to an external address. Because of how large the data was, the mail was rejected and sent back to the employee saying that it couldn’t be sent. This employee then tried to send using a personal email address, but accidentally typed in the incorrect address of the intended recipient and sent the email. At the time the email was sent it appeared that the mistyped email address was an invalid account and the records were never compromised, however the school still had to lock down its systems and provide credit monitoring for all those that would have been potentially affected. Bank Sends Confidential Information to...

Data Center Backup and Disaster Recovery BDR Solution

Project Data Center Backup and Disaster Recovery BDR Solution Company Profile Hosts SaaS solution for a QMS and ERP product Has greater than 400 clients Employs a local development staff and environment Company Situation They want better data retention of their client solution They want to have a backup and disaster recovery (BDR) solution for their data centers They want to backup local data for backup and disaster recovery solution Client Technical Situation Client has a production data center that their clients access their SaaS solution through Client has a backup data center that has a disaster recovery environment for failover that is replicated from production data center Client has a local environment with multiple lab and production development servers 4 server instances at each data center and network location, along with multiple physical host servers Our Discovery The customer is replicating all data from the production data center to the backup data center, however the data has not been backed up incrementally for time period snapshot data recovery. The local environment had backup software, but no images for bare metal recovery and for disaster recovery. Additionally, backups were full backups to an offsite host, containing terabytes of data. The backups were taking too long to complete and accurate data was not consistently backed up. Our Solution TR Technologies, Inc. is a vendor of several Backup and Disaster Recovery solutions. Our solutions vary depending on case. In this case, a unified solution that could be backed up to client specified locations without the use of a 3rd party storage location would be ideal. The client wanted to be able to...